In this week’s blog our St. Louis IT experts would like to discuss what we believe are the most important core features that any email solutions you use should have. Some are things that people do not even realize they use every day.
We will start with some features that you probably use every day. Things like folders, address books and calendars make it easy to keep organized. Use your folders to keep messages from different clients separate. Use address books and calendars to keep your contacts and meetings organized and easily accessible.
Features like email signatures and contact cards are great features that allow message recipients to easily find your contact information if they choose to do so. Other features like priority marking make it easy for the recipient to know that the communication is very important and needs immediate attention.
Most IT companies will point out the obvious things like this, but some won’t stress the importance of things that need to be working behind the scenes with your email service. You may not see these add on services working, but they have great importance.
Things like web protection as well as spam and virus protection quarantine questionable emails before even making it to your inbox. Without these solutions you could be only one wrong click away from downloading a virus and make yourself and your company vulnerable to being hacked.
Other background services like email continuity keep your email up and running in the event of an email server outage. The last background service our St. Louis IT experts would like to stress is email encryption. Email encryption services help to make sure that messages you send stay confidential until they make it to their recipient. Often times in some industries email encryption is required to stay in compliance with HIPPA and SOX laws.
Accessibility is also important when it comes to your company’s email services. Making sure that employees have a way to access their email on the go is important. Most email services can connect directly with a smart phone or tablet. Some companies even go as far as making a web portal for email available.
No matter what your company views as the most important features of its email service it is important to be educated about the benefits of all the features. For more information about how to implement these features contact us at 866- TECVAR1 or by email on our contact us page.